Psychiatry and
Behavioral Sciences

Helpful Information for all Faculty

Table of Contents

Benefits overview (for all faculty) 

 
Onboarding information Document Link
Members of the Professoriate Word
Clinician Educators Word
Instructors Word

Training and Reporting Responsibilities of all Professoriate, Clinician Educators, and Instructors 

Upon the start of employment at Stanford, all faculty must:

Subsequently, outside professional activities must be reported on an annual basis, generally in April of each year.  HIPAA and Human Subjects training must be completed every two years, and you will receive an automated message when your training is due.  The state-mandated sexual harassment prevention training must be completed by December 1st of each required training year (2013, 2015, 2017, 2019, etc.)  You will receive an automated email when this training is due.

Medical Staff Privileges (required for all clinicians practicing at Stanford) and Billing  

All clinicians who practice at Stanford are required to be approved for medical staff privileges at Stanford Hospitals and Clinics and/or LPCH by the Medical Staff Credentialing Committee at Stanford Hospital prior to any clinical activities.  We are unable to bill for clinical services without such credentialing in place.  This is a separate process conducted independently of the Department.  The credentialing process takes 90-120 days, therefore it should be started as early as possible. 

Subsequent to the submission of a request for medical staff privileges, you will receive an application package and training requirements directly from Sheila Cortnik. Her email will also reference a credentialing fee – please note that this will be paid directly by the Department.

Clinic Managers

All clinicians should also link up with their respective clinic managers to obtain required EPIC training and to learn about billing practices and procedures.

Stanford’s Private Practice Policy

Those who are more than 50% time but less than 100% time must obtain an exemption from the Dean’s Office to engage in private practice.  Clinicians who are 100% time at Stanford are generally not allowed to engage in private practice except under rare and time-limited circumstances, and only with approved exemption from the Dean’s Office. Please contact Heather Kenna or Mindy Hantke for more information.

Faculty Evaluations  

Teaching and Mentoring Evaluations

Your teaching and mentoring skills will be evaluated by trainees on an ongoing basis.  These data are reviewed by the Chairman and senior departmental leadership, and are important for reappointment and promotion considerations.

If you are a clinician and provide clinical supervision and teaching, your trainees will be asked to complete a clinical teaching evaluation form.  This evaluation is collected through the MedHub system.  A sample evaluation form is available below:

If you provide primary mentorship to a postdoctoral research fellow, that individual will be asked to evaluate your mentoring on an annual basis using the following evaluation form:

Classroom Teaching and Guest Lectures

If you direct a formal course at Stanford, whether within the Department or in an external department, teaching evaluations are generally routinely collected. We ask that you please confirm this process with the appropriate educational director ahead of time, as these data will be important for reappointment and promotion considerations.

If you provide classroom teaching either in a single or multiple lecture venue and teaching evaluations are not routinely collected as part of the process, we ask that you please use the following teaching evaluation form to collect this important data:

If you provide teaching or didactic lectures outside of Stanford, such as at professional conferences, workshops, or external institutions, we strongly encourage you to collect teaching data.  Professional conferences often collect lecture feedback, and you may request to receive these results.  You may also use the above lecture form.  Please keep these data on file to have on hand for your future reappointment or promotion consideration.

Clinical Excellence Core Competencies Evaluation (CECCE)

If you are a clinician, at the time of reappointment or promotion consideration, the Department will solicit evaluation of your core clinical competencies from a range of current and former trainees, clinical administrators, and clinician colleagues.  A sample CECCE form is available below:

Reappointment and Promotion  

The Department holds annual workshops for Professoriate and CE Faculty to discuss career development issues and review reappointment and promotion criteria.  We also encourage all faculty to review their respective chapters in the Faculty Handbook for University criteria related to reappointment and promotion considerations.

Sabbatical and Professional Development Leave 

Professoriate Faculty

Members of the Professoriate earn sabbatical at a rate of 2.5 days/month (30 days/year) and the total amount of accrual is capped at 360 days.  Sabbatical duration must be for at least 30 days (e.g. one continuous calendar month).  Multiple sabbaticals within a 12-month period are allowed, however, you must return to work at Stanford for a period of time at least equal to the length of your most recent sabbatical prior to taking another sabbatical leave.  We are required to submit requests for sabbaticals to the Office of Academic Affairs at least 30 days prior to the requested sabbatical start date.   Sabbaticals during a terminal year of a faculty member’s appointment term are not allowed without an approved exception. Exceptions are rare and require extensive justification, and may or not be granted.

Professoriate faculty are asked to please plan carefully to avoid what are often foreseeable problems, such as loss of accrued sabbatical or loss of continued sabbatical accrual due to reaching the accrual cap.  Please see the following link for complete policy information:

Clinician Educator Faculty

Full-time CE faculty earn Professional Development Leave at a rate of 1.167 days per month. CE faculty who are >50% but less than 100% time accrue Professional Development Leave on a pro rata basis. The normal maximum accrual is ten weeks or 70 days.  No more than two Professional Development Leaves may be taken in any 5-year period, and the interval between leaves should be at least one year.  We are required to submit requests for Professional Development Leave to the Office of Academic Affairs at least 45 days prior to the requested leave start date; please work with Mindy Hantke to complete the application.  Please see the following link for complete policy information:

CE Faculty are also eligible for the Staff Training Assistance Program (STAP) funds of $800 per year (pro rated for those who are >50% time but less than 100% time).  These funds may be used to reimburse registration fees for courses, seminars, conferences, or workshops related to your professional activities. Additional information is available at the following link:

Sick Leave and Vacation Time

Faculty members are not eligible for vacation or sick leave accrual.
For members of the Professoriate, short absences for personal business, illness, jury duty, military duty, and similarly limited absences normally are with full salary. It is expected that when scheduling periods of personal time off, one's academic responsibilities are taken into consideration and continue to be fulfilled.  The Department Chair should be notified in advance of any absence of a faculty member on active duty that may affect class, laboratory, research, or other University commitments, including graduate student supervision.  Professoriate faculty with clinical responsibilities are responsible for ensuring appropriate clinical coverage during any absence.

CE faculty are eligible for time off with pay from regularly scheduled service (not including time off due to holiday closure) that can be scheduled throughout the year with departmental approval based on clinical needs, clinical and/or teaching commitment and responsibilities.  Time off with pay may be granted up to 22 days per year, pro-rated for the Clinician Educator’s percent time of appointment and start date. Pay in lieu of time off is not possible, nor can unused time off be carried over to the next calendar year, except in unusual circumstances justified by clinical needs of the department.  The Chair must approve such exceptions, in advance. Time off with pay has no cash value, and is not paid out in any fashion at the time that employment ends.

Bringing on Consulting or Adjunct Clinical Faculty 

Please contact Heather Kenna in the Faculty Affairs Office to discuss your Consulting or Adjunct Clinical Faculty (ACF) needs. Together, you will be able to determine the most appropriate course of action.  All Consulting faculty or ACF requests must be first approved by the Chairman before the appointment process may begin.

Research Resources for Faculty 

Stanford Center for Clinical and Translational Research (SPCTRM)
SPCTRM has a wealth of research resources available to investigators, including biostatistics support, clinical trial planning support, data collection portals (Redcap), and pilot funding.

Community of Science (COS) Pivot
This is a searchable database of funding opportunities and scholar profiles. More information is available at the following site:

Research Management Group (including the Clinical Trials Office).
Please be advised that contracts for clinical trials can take many months. We encourage you to start the process as early as possible by contacting the clinical trials office. SPCTRM provides additional resources to help in planning for clinical trials.

Clinical and Translational Research Unit (CTRU). This adult and child inpatient and outpatient facility is a fantastic resource for conduct of patient-oriented research.

Frequently Asked Questions 

Q. Who do I ask about hiring staff? 
A. Roxane Meade - (650) 498-4308 / roxanem@stanford.edu

Q. Who do I ask about getting office keys?
A. Ariel Abarquez - (650) 723-3799 / abarquez@stanford.edu

Q. Who do I ask about getting a building keycard/ID?
A. Denise Knab – (650) 723-1147 / denisejk@stanford.edu

Q. Who do I ask about benefits or payroll questions? 
A. Roxane Meade - (650) 498-4308 / roxanem@stanford.edu
or Sandra Day - (650) 736-8799 / smday@stanford.edu
or Denise Knab – (650) 723-1147 / denisejk@stanford.edu

Stanford Medicine Resources:

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